Quick Start Guide – Notification Import Documentation

Opening the service

You can open Notification Import Documentation as follows:

• Go to www.pcs.portbase.com
• Enter your login details
• Select ‘Notification Import Documentation 2.0 (declarant)’ from the menu ‘My services’

Entering a notification

There are two ways to enter a notification:

A) Manual Entry

• Select ‘New notification’.
• Choose the required terminal. You can see immediately whether the terminal wants to receive containers or/and shipment numbers from you.
• Complete the requested data fields.
• Choose ‘Send’ to send the message to the terminal.
• You will return to the overview and your notification will appear.

B) Uploading an Excel file

• Select ‘Upload’
• Download the file via ‘Download template
• Complete the requested data fields. You can find an overview of needed terminal codes here.
• Then save the document locally (on your pc) as an Excel 97-2003 workbook.
• Drag and drop the file from your explorer to the upload-screen or choose ‘Select’ to browse to the file with explorer
• Select ‘Send’ to send the notifications.
• The notifications will appear in the menu ‘Notification overview’.

FAQ:

• What is the difference between equipment number and shipment number?
• I don’t know which modality I should enter
• Which document type do I need to use in which situation?

Search a notification

• Via the search bar you can search for document number, container number or shipment number.
• It is not neccesary to fill in the entire number. You can also search for the start of a number (For example: 19NL gives you all the results that start with 19NL).
• Beneath the search bar you will find the filter options. You can filter on document type, terminal and state.
• Filters can be deleted by deselecting the options from the filter.
• Search queries can be deleted by pressing the X-button at the end of the search bar.

I can't select the desired terminal, how can I fix this?

Before you can send a NID message to a terminal, you need to sign a terminal contract for that terminal. In this terminal contract, you accept responsibility for the complete and correct prenotification of your document data to the terminal.

Please contact sales@portbase.com to sign the appropriate terminal contracts for the terminals you want. The applicable terminals and document types will then be activated for you in the service Notification Import Documentation. After activation, you can select the terminal in the service.

Do you have any further questions?

Do you have questions about this service? Please contact us.