Excel Notification Ship's Stores
The template for Notification Ship's Stores can be completed by the captain. While filling in the file, various verification checks are performed. This reduces the chance of error messages during uploading. By using the template, you fully comply with the reporting obligation. Below you will find more explanation about the template.
Tab General
On the General tab, you fill in:
- Name of ship
- IMO number (note: this must be exactly the same IMO number as in PCS).
- Port of Call
Tab Ship’s Stores
On the Ship’s Stores tab, it is important to pay attention to the following:
- Make sure all cells are filled in. If an item is not present on board, enter 0.
- Liquid goods should be entered as number of litres.
Submit new notification
To submit a new notification:
- Click on New Declaration.
- Enter the Call Reference Number.
- Enter the Port of Call.
- Click on Choose a File….
- Select the correct Excel document.
- Click on Open.
- Click on Upload.
Review and send notification
Always review your notification before sending. Any error messages will be displayed and a summary of the notification will be shown. If you want to undo the imported file, click on Cancel. If you want to send the notification to Customs, click on Send.
You can only send a notification to Customs once.
Status of sent notification
In the overview screen, you can see the status of your notification.
- Rejected: received by Customs, but rejected.
- Declared: sent to Customs, no response received yet.
- Accepted: your notification has been received by Customs in good order.
Resubmitting a 'Rejected' notification
A notification with status “Rejected” can be resubmitted.
- In the overview screen, click on the row of the rejected ship visit.
- At the top, you will see the relevant error message.
- Via Choose a File and Upload you can resubmit the notification.