Start with Statement Harbour Dues Amsterdam

This article explains how Statement Harbour Dues Amsterdam works from start to finish. From registering the vessel to completion.

Submitting and/or preparing a statement

The first step is the vessel visit in the service Vessel Notification. You must first create this visit, including the berths and activities. In this article, we explain the steps using an example, see the screenshot below.

In the example, the vessel Stolt Yuri has two berths, Afrikahaven Rietlanden and Cacaohaven. The ETA of the vessel is 1 July and it departs on 28 August. So, the vessel stays in the port of Amsterdam for almost two months.

Once the vessel visit has been registered, the Euro symbol will appear at the top. This is where the Statement Harbour Dues service starts. 

Financial Declarant – authorising someone else to submit the statement

To set the Financial Declarant, go to the button with the padlock symbol, the leftmost button. There you can specify when someone else should submit the declaration on your behalf. You can still change the financial declarant until you submit the statement. 

Statement form is ready

The statement form is ready when the vessel arrives. This is the ATA you enter in Vessel Notification. In the example, this is 1 July. There are 2 forms ready in this example, because the vessel stays longer than 30 days. Each 30 days (or part thereof) is on one form. Follow the steps below to complete the statement:

1. Open the first form. You will go straight to the discount screen.

2. Indicate whether or not you are using a discount. If you choose yes, fill in the required details.

   Missing a liner service? Report this to Port of Amsterdam via psprocessen@portofamsterdam.com. 

   

3. Indicate whether or not you are using the Green Award Discount.

4. Click on Exemption if you also want to indicate exemptions. Below you can see what this field looks like. 

   

5. The Berth details are automatically taken from Vessel Notification. The cargo details are automatically taken from Cargo Declaration Import (for discharge) or Notification Dangerous Goods (for loading). Make sure you click the Sync with other services button if you have made changes. This does not happen automatically! If any details are missing, add them.
   

6. You can submit the statement as soon as the vessel has actually departed (ATD). If a vessel stays in the port for more than 30 days, you must submit your first statement after the first 30 days. If, in the second period, so after 30 days, you call at several berths, you must synchronise and/or complete steps 5 and 6 for all berths.  

   If the form is not complete, the system will indicate this after clicking the Save and send button. Complete the missing details and click the button again.

7. You will receive a notification asking if you are sure you want to submit the form. The reason for this is that you cannot make any changes after sending.
8. After submitting the statement, you will see the status of your statement. You will also see this in the overview screen of all your vessel visits. 
   
9. When the statement is approved, the status will change from pending to accepted. 

You can save the form in the meantime by clicking the arrow next to the Save and send button at the top right. If you try to submit a form before a vessel has departed, you will see an error message. 
 

Long-stayers, >30 days in the port of Amsterdam

As indicated above, if a vessel stays in the port of Amsterdam for more than 30 days, you must submit a second or even a third form. Click on the next period at the top of the statement and start at step 5 in the step-by-step plan above.