Sending a commercial release via carrier haulage as a shipping line

To create a carrier haulage release as a shipping line, three things are important:

1. Your organisation is the release-to-party
2. The EAN number of the inland operator has been entered
3. The inland operator has the service Hinterland Container Notification (HCN)

When you enter an EAN number, the system checks whether you are also the release-to-party. If you are not, you will receive the following error message: Release-to-party must be the same as the declarant (…) for carrier haulage.

If an unknown inland operator is entered, you will receive one of the two messages:

• Inland operator with name … cannot be found
• Inland operator … does not have access to the Portbase service MCA

Relationship between import manifest and carrier haulage

A carrier haulage release means that, in addition to designating a release-to-party, a nomination is also made directly for the inland operator. In Cargo Controller Import you can only nominate once the manifest is available. This is because we have agreed that no container should or can leave the gate if the manifest has not been submitted. To ensure this, designating the inland operator has therefore also been made dependent on this. This also applies to the carrier haulage releases, where an inland operator is nominated directly.

It may happen that nominating the hinterland inland operator with a carrier haulage release does not work in one go. You will then see an error message from HCN. The most common error messages from HCN on a release can be found in the article Error messages from Hinterland Container Notification for carrier haulage.

Statuses and buffering

Merchant haulage releases can be submitted without the manifest being available. To make this possible for carrier haulage as well, the status Scheduled has been added. If the release has this status, the system waits until the import manifest has been received (= buffering). At that moment, the release is sent to the terminal and we nominate the inland operator.

The release can have different statuses:

• New: the release has been created
• Scheduled: the release is waiting for the import manifest before it is sent
• Declared: the release has been sent to the terminal
• Accepted: the release has been accepted by the terminal
• Rejected: the release has been rejected by the terminal or the nomination did not go through
• Cancel Declared: the cancellation to the terminal has been submitted
• Cancel Accepted: the cancellation has been accepted by the terminal
• Cancel Rejected: the cancellation has not been accepted by the terminal