This article is for the renewed Notification Export Documentation. Are you still using Melding Export Documentatie? Then read the article Start with Melding Export Documentatie.
In the video, we explain step by step how you can work in Notification Export Documentation. Below the video, the topics and the steps to follow are written out for reference.
Also available in Dutch and German.
Submitting a document pre-notification
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Select Add document.
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Complete the required input fields; mandatory fields can be recognised by an asterisk (*).
- Select Add if you want to enter additional transport equipment.
- Save the entered details by clicking Save.
- The shipment appears in the overview screen with document pre-notifications.
Tip: You can upload multiple document pre-notifications at the same time. The required template, including the working method, is shown at the top of the overview screen with the document pre-notifications.
The Transport Equipment field
When you pre-notify a container for a containerterminal, you must enter the container number (consisting of 11 characters: 4 letters followed by 7 digits) in the service.
For notifications for trailers, vehicles, or breakbulk, there are additional input fields besides the container number:
- For accompanied transport: the registration number of the tractor unit (without hyphens; enter NL-AB-99 as NLAB99).
- For trailers: the trailer number as shown on the trailer.
- For other vehicles: the chassis number (VIN number).
If it is not clear how you should enter the equipment number in a specific case, please contact the terminal or shipping agent.
Entering documents for a groupage
You use this function for one transport equipment with multiple documents.
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Click the arrow next to Add document. Then select the option Add groupage equipment
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Complete the required input fields; mandatory fields can be recognised by an asterisk (*).
- Select Add if you want to enter another document.
- Save the entered details by clicking Save.
- The shipment appears in the overview screen with document pre-notifications.
Details of the document pre-notification
You can find details of the document pre-notification by selecting the Details or Edit button in the overview screen. In the tab that opens, you will find, among other things, the creation date and whether the document number has been manifested.
Statuses in Notification Export Documentation
Equipment
No status: document pre-notification has not yet been submitted
Booking known: document pre-notification has been submitted and sent to the terminal
Booking unknown: document pre-notification has been submitted but not yet sent to a terminal. There is no terminal that has indicated it wants to receive this booking information.
Document
No status: cargo has not yet arrived at the terminal. The document number has not been reported to Customs
Accepted: the full cargo has arrived at the terminal. The document number has been reported and subsequently accepted by Customs
Rejected: the full cargo has arrived at the terminal. The document number has been reported to Customs and subsequently rejected by Customs Customs error codes in export services – Portbase Support
Setting up email notifications and screen language
With email notifications, you stay informed about your shipments without being logged in. Email notifications are not enabled by default. You can choose which notifications you want to receive. Read everything about the notifications and how to set them up in the article Setting up email notifications in Melding Export Documentatie.