Instructions for Train Notification for ECT Delta, Euromax and RWG

The following steps outline the procedure when using templates in Train Notification.

Process Agreements

For notifying the trains, a number of process agreements are followed:

  • The terminal records all slot agreements in HCN Rail according to the timetable (the railway schedule).
    • In week 3 of the current month, the slot agreements for the following month are recorded. For example: in week 24 (third week of June), the slot agreements for the month of July are recorded.
  • The rail operator uses the slot agreements to create journeys. A rotation is a collection of visits to rail terminals in the Port of Rotterdam.
    • 100% of the visits are notified by the rail operators.
    • Every Thursday, the visits are notified for the following week.
      This week runs from Tuesday 07:00 to Tuesday 07:00. For example: on Thursday 14 July, the visits starting on or after Tuesday 19 July 07:00 until Tuesday 26 July 07:00 are notified.
    • Ad hoc visits are also reported in HCN. This can be done at another time.
  • The terminal reviews the notified visits, which are either accepted or rejected.
    • The terminal does not reject journeys submitted according to a time slot.
    • As long as a visit is not accepted, the Discharge List is not shared with the terminal. This means that container pre-notifications are queued in HCN and cannot be delivered or collected until the visit is accepted.
  • The rail operator cancels a visit when the agreed time slot is not used. The visit is cancelled as soon as this is known to the rail operator.

Create a rotation

Create a rotation in which you refer the visit to the terminal's slot agreement.

Create rotation in Train Notification for Hinterland Container Notification
When working from the HCN screens, you can find more information in the article Working with rail rotation templates in Hinterland Container Notification Rail. If you have an API system interface between your TMS and HCN, you can find the use cases here.

Review the rotations in the operator screen

Generate rotations from the template for a chosen date range. Review these journeys in the rotation screen.

  • On the left of the screen, the status of each visit is displayed.
  • The aeroplane icon indicates that the request has been sent. A green check mark means that the pre-notification has been accepted.
  • A red cross indicates that the terminal has rejected the visit. The visit can be adjusted and resubmitted.
  • In the case of a rejected visit, the terminal will include a remark .
HCN Rail train notification operator screen.png

HCN Rail train notification operator screen

In the screen, you can also see how the requested visit relates to the slots.

In the overview below:

  • ECT Delta visit is notified and matches the slot
  • APMIITEST visit has a different ETD compared to the slot
  • RWG visit has a different number of discharges compared to the slot
  • The EUROMAX visit is an ad hoc visit, in other words, it has no slot
HCN Rail example of a visit Train Notification

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