Start with Notification Export Documentation

The service Notification Export Documentation (NED) has been rebuilt and is currently being rolled out to all users. The information in this article is about the old NED service and does not apply to the rebuilt service (Notification Export Documentation). For the rebuilt service there is a separate article Start with Notification Export Documentation.

In the video below we explain everything about the service Notification Export Documentation. Below the video you will find more information as reference to the video.

Also available in Dutch or German.

Entering a document

You use this function both for one document per transport equipment and for one document for multiple transport equipments.

1. Choose New shipment.
2. Fill in the requested input fields.
3. Choose Add transport equipment if you want to enter another transport equipment.
4. Save the entered data by clicking Save.
5. The shipment appears in the menu Shipment overview.

The Transport Equipment field

When you pre-notify a container for a container terminal, you must enter the container number (consisting of 11 characters, 4 letters followed by 7 digits) in the service.

For notifications for a ferry terminal there are, in addition to the container number, other input fields:

• For accompanied transport: the registration number of the tractor unit (without hyphens, enter NL-AB-99 as NLAB99).
• For trailers: the trailer number as applied on the trailer.
• For other vehicles: the chassis number (VIN number).

If it is not clear how you should enter the equipment number in a specific case, please contact the relevant ferry operator.

Entering documents for a groupage shipment

You use this function for one transport equipment with multiple documents.

1. Choose New groupage transport equipment.
2. Fill in the requested input fields.
3. Choose Add document if you want to enter another document.
4. Save the entered data by clicking Save.
5. The shipment appears in the menu Shipment overview.

Entering documents using an Excel upload

1. Download the Import Notifications export documentation file on the PCS start screen under My downloads.
2. Fill in the requested input fields. In any case, complete the fields in the blue, mandatory columns. For further explanation in the Excel file, see the Guide tab.
3. Then save the file locally (on your PC).
4. Choose Upload file.
5. Select the file you want to upload.
6. Choose Upload file.
7. The shipments appear in the menu Notification overview.

Set up email notifications

With email notifications you stay up to date with your shipments without being logged in. Email notifications are not enabled by default. You can choose which notifications you want to receive. Read everything about the notifications and how to set them up in the article Set up email notifications in Notification Export Documentation.

Masterclass document pre-notifications

In the video below we explain the importance of a correct pre-notification and how to do this for both import and export. Which data you need and how this works in Portbase.

Also available in Dutch.