Start with Notification Export Documentation

In the video below we explain everything about the service Notification Export Documentation. Below the video you will find more information as a reference to accompany the video.

Also available in Dutch or German.

Entering a document

You use this function both for one document per transport equipment and for one document for multiple transport equipments.

1. Select New shipment.
2. Complete the required input fields.
3. Select Add transport equipment if you want to enter another transport equipment.
4. save the entered data by clicking save.
5. The shipment will appear in the Shipment overview menu.

The Transport Equipment field

When you pre-notify a container for a container terminal, you must enter the container number (consisting of 11 characters, 4 letters followed by 7 digits) in the service.

For notifications for a ferry terminal there are, in addition to the container number, other input fields:

• For accompanied transport, the registration number of the towing unit (without hyphens; enter NL-AB-99 as NLAB99).
• For trailers, the trailer number as displayed on the trailer.
• For other vehicles, the chassis number (VIN number).

If it is not clear how to enter the equipment number in a specific case, please contact the relevant ferry operator.

Entering documents for a groupage shipment

You use this function for one transport equipment with multiple documents.

1. Select New groupage transport equipment.
2. Complete the required input fields.
3. Select Add document if you want to enter another document.
4. save the entered data by clicking save.
5. The shipment will appear in the Shipment overview menu.

Entering documents using an Excel upload

1. On the PCS start screen, download the Import Notifications export documentation file under My downloads.
2. Complete the required input fields. In any case, fill in the fields in the blue, mandatory columns. For further explanation in the Excel file, see the Guide tab.
3. Then save the file locally (on your PC).
4. Select Upload file.
5. Select the file you want to upload.
6. Select Upload file.
7. The shipments will appear in the Notification overview menu.

set up email notifications

With email notifications you stay informed about your shipments without being logged in. The email notifications are not enabled by default. You can choose which notifications you want to receive. Read everything about the notifications and how to set them up in the article set up email notifications in Notification Export Documentation.

Masterclass document pre-notifications

In the video below we explain the importance of a good pre-notification and how to do this for both import and export. Which data you need and how this works in Portbase.

Also available in Dutch.