B/L Details in Pre-arrival Cargo Declaration Import

There are 4 types of B/L's. The type of B/L determines which data you see in the overlays.

  • F10: Direct Bill of Lading for single filing
  • F11: Master and House Bill of Lading for single filing
  • F12: Master Bill of Lading single filing
  • F13: Direct Bill of Lading for multiple filing

The table below explains which data you see for each type of B/L.

Input

Mandatory

Explanation

Options
  F10 F11 F12 F13
Transport mode Setup Setup Setup Setup

'Maritime' means that your cargo will move by vessel.

'Road' means your cargo will move by truck or other vehicle on the road.

 Choice between 'Maritime' or 'Road'
Bill of lading type Setup Setup Setup Setup Is the consignee known by name or unknown ('To order')? If known, we suggest choosing 'Straight'. If unknown, we suggest choosing 'Master'. Choice between 'Straight' or 'Master'
Filing Setup Setup Setup Setup

'Single filing' means you submit all necessary Entry Summary Declaration (ENS) data.

'Multiple filing' means that parts of the ENS data is provided by the 'Supplementary declarant' you specify.

 Choice between 'Single' or 'Multiple'
Bill of lading number Yes Yes Yes Yes The transport document number of the Bill of Lading Free field
Split from BL with MRN No No No No Indicate if the consignment covered by the related transport document was split. If yes, enter the MRN assigned to the relevant consignment. Free field
Trader assigned reference No No No No This entry concerns the unique commercial reference number assigned by the person concerned to the consignment in question. It may take the form of WCO (ISO 15459) codes or equivalent. It provides access to underlying commercial data of interest to customs. Free field
ENS movement reference number Depends Depends Depends Depends The unique number given by EU Customs. Not visible if the cargo is imported from inside the EU. Read only when sending the ENS through Portbase. Required to fill in when not sending the ENS through Portbase.
TS movement reference number Read only Read only Read only Read only The unique number received after sending the TS. None
Visit No No No No The visit related to the provided cargo. Free field
Voyage number No No No No An internal number you can use as reference. Free field
Carrier Yes Yes Yes Yes The operator of the vessel. Select from a list. If not available, please contact Portbase
Vessel (only visible if 'Maritime' is selected) Yes Yes Yes Yes The vessel name and IMO number. Select from a list
Identification type (only visible if 'Road' is selected) Yes Yes Yes Yes Type of Identification of the road vehicle. Select from a list
Description (only visible if 'Road' is selected) Yes Yes Yes Yes Code of the road vehicle as published in UNECE CEFACT Trade Facilitation Recommendation. Code and description combined. Select from a list
Identification (only visible if 'Road' is selected) Yes Yes Yes Yes The identity of the vehicle. Free field
Registration nationality (only visible if 'Road' is selected) Yes Yes Yes Yes The country under whose flag the means of transport is registered in 2 characters. Select from a list
Route Yes Yes Yes Yes The route of the cargo. A minimum of 2 countries is required, one of which must be a member of the European Union. Select countries through autocomplete dropdown menus and put them in order
Place of acceptance Yes Yes Yes Yes The location where the goods are taken over from the consignor Select from a list or enter a custom location
Port of loading Yes Yes Yes Yes Port at which the goods are loaded Select from a list
Departure date & time No No No No Local date and time of departure from the port where the goods were loaded Select a date and time
Departure Estimated or Actual No No No No Select if the departure date and time is an Estimate or an Actual Choice
European Union re-entry? Yes Yes Yes Yes Indicate if the goods are entering the territory of the European Union again and not having left the vessel (no Transhipment). Binary choice
Port of discharge Yes Yes Yes Yes Port at which the goods are unloaded Select from a list
Terminal Yes Yes Yes Yes Terminal at which the goods are unloaded Select from a list
Entry office Yes Yes Yes Yes The government agency office responsible for supervising the discharge. The first country in the route that is an EU Member State must be the country of the customs office. Select from a list
Estimated arrival date & time Yes Yes Yes Yes Local date and time when the vessel arrives in the first port in the EU. Select a date and time
Place of delivery Yes Yes Yes Yes The location at which the goods are to be received by the consignee. Select from a list or enter a custom location
Payment method Yes Yes Yes Yes Relevant to costs associated with moving of goods, the payment method must be specified. Select from a list
Currency No No No No Currency of the payment of the goods Select from a list
Exchange rate No No No No Exchange rate compared to the Euro (EUR) Enter a number
Transport condition No No No No The contractual condition for the transport of the container cargo, indicating whether the carrier is only responsible for the main carriage or also for the pre and/or on-carriage. Select from a list
Customs status No No No No Select the type of goods or customs procedure. Select from a list
Customs process No No No No Select the type of customs process Select from a list
Documents No No No No Select one or more documents to add. Choose previous document or one or more Supporting documents. Select from a list and add reference details in afterwards.

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