Tracking cargo and vessels in Cargo Controller Import

After adding your cargo, you will discover the power of Cargo Controller Import. You are now able to monitor all your cargo based on 3 key indicators.

Tracking cargo via a B/L

1. You track new cargo by adding it via the Add button.
2. In the Cargo section, enter the (Master) Bill of Lading (B/L) and the transport equipment number. Both are required.

3. Optional: also enter your own reference so you can quickly find this cargo again.
   Steps 2 and 3 are shown in the screenshot below.

   

4. Select Save. You will receive a confirmation of the B/Ls you have added and you will now see the details of this B/L (these B/Ls) on the main screen of Cargo Controller Import.

   Optional: If you already know on which vessel your cargo will be shipped, you can track the vessel without the manifest being known. Further on in the article it explains how to do this.

Tracking cargo via a vessel (IMO code or the Call Reference Number)

Do you want to track the status of a vessel or cargo? Then follow the steps below. This is especially useful if the manifest is not yet known and when you use Premium Terminal Data. That way you will already receive terminal data from the moment the vessel visit is known (which is earlier than the manifest).

1. Select Add and then Add vessel in the Vessel section
2. Enter the vessel name, the IMO code or the Call Reference Number.
3. Select the desired vessel from the search results and then select Add.
4. In the Cargo section, also enter the (Master) Bill of Lading (B/L) and the transport equipment number. Both are required.
5. Select Save. You will receive a confirmation of the B/Ls with the vessel that you have added

The vessel has now been added to your vessel overview. Below you can see a screenshot of the vessel overview.

Tracking vessels in your overview

Do you want more information about the vessel overview? This is explained in the article Start with Cargo Controller Import

Import manifest known

A B/L is usually reported to Portbase by the carrier about a week before arrival. If you add the B/L earlier, Cargo Controller Import will show it as B/L not yet known. See below what this looks like.

If the B/L is (still) not known, the status indicator Import manifest remains grey. You can also filter on that value on the left. See below which filter options are available.

Do you use Premium Terminal Data? Then always link a B/L directly to a vessel (as described above in the step-by-step plan).

Have you entered a B/L incorrectly? Then read the article Deleting an incorrect B/L in Cargo Controller Import.

Tracking multiple B/Ls at once

We also call this a bulk or batch upload. You can upload up to 500 B/Ls at once via an Excel file. Follow these steps:

1. Select Add.
2. In the Cargo section, at the bottom you will find the Upload file button. After that, a link to an Excel template will follow.
3. Fill in the Excel template with the required data (B/L, equipment number and optional your own reference) and save the file.
4. Select Upload file again and select the Excel file you have just saved. Then select Upload.
5. You will receive a confirmation of all B/Ls that were added successfully and unsuccessfully.
   • The successfully added B/Ls are automatically added to Cargo Controller Import and marked as favourite.
   • The unsuccessfully added B/Ls do not meet the criteria. An explanation for rejection is provided. You can correct or delete the data manually.
   • After you correct or delete the data manually, select Save. The corrected B/L data will then still be added to Cargo Controller Import.

Related articles

• Start with Cargo Controller Import
• Set up email notifications in Cargo Controller Import
• Overview and differences Cargo Controller Import & Cargo Release Manager