Quick views and filters
Quick views are filters that align with certain workflows and are probably the filters you use most. The other filters can be combined with the quick views, allowing for more precise filtering.
Action bar
In the action bar you can:
-
Search through all data. The search results can then be further filtered down.
-
Create a new B/L
-
View a count of every item that is available to you keeping in mind the current filters or search term. All B/Ls, House B/Ls and equipment.
-
Sort data
B/L row
From left to right:
-
Select the row through a checkbox
-
Expand or collapse the row contents
-
The B/L number and the type of the B/L
-
The Call reference number if a visit is attached. If the ‘Transport mode’ is ‘Road’, the vehicle identification number will be shown here.
-
The vessel name, not visible if ‘Transport mode’ is ‘Road’
-
The ETA of the first EU country and the country name
-
The place of loading
-
One or multiple statuss
-
A count of all equipment in the B/L
-
A count of all kilograms of all equipment in the B/L
-
Open the details panel
-
Open an extra options menu
Equipment row
From left to right:
-
Select the row through a checkbox
-
Equipment type and number
-
House B/L number if applicable
-
One or multiple goods
-
The Size Type of the container if applicable
-
One or more dangerous goods diamond labels
-
The total gross weight of all goods in the equipment
-
Open the details panel of the equipment
-
Open an extra options menu
Overlays
When clicking on a B/L number, Equipment number or on either of the arrow (>) icons on each row, a overlay panel will open with details.
Breadcrumbs
The breadcrumbs depict where you are in the B/L > House B/L (if applicable) > Equipment structure. In the above example, you’re viewing equipment details that are part of the B/L displayed on the left.
To go to a layer ‘above’ in the structure, you can simply click on any breadcrumb on the left of the current layer you’re in.
Tabs with properties and lists
There are 2 types of tabs. One type is the properties part, visible on the ‘Details’ and the ‘Parties’ tabs. These can be both viewed or edited.
The other type are lists, in the above example visible on the ‘House B/Ls’, ‘Equipment’ and ‘Goods’ tabs. Lists contain items that can be clicked on to go a layer ‘deeper’ in the B/L > House B/L (if applicable) > Equipment structure.
To add an item to a list, for example a House B/L, Equipment or a Good, press the 'Add' button.
A new overlay will open where all the details can be added.
B/L Details
There are 4 types of B/Ls. The type of B/L influences the data you see in the overlays.
-
F10: Straight bill of lading for single filing
-
F11: Master and house bill of lading for single filing
-
F12: Master bill of lading single filing
-
F13: Straight bill of lading for multiple filing
In the table below will be explained what you see for what kind of B/L type.
|
Input |
Mandatory |
Explanation |
Options |
|||
|---|---|---|---|---|---|---|
|
F10 |
F11 |
F12 |
F13 |
|||
|
Transport mode |
Setup |
Setup |
Setup |
Setup |
‘Maritime’ means that your cargo will move by vessel. ‘Road’ means your cargo will move by truck or other vehicle on the road. |
Choice between ‘Maritime’ or ‘Road' |
|
Bill of lading type |
Setup |
Setup |
Setup |
Setup |
Is the consignee known by name or unknown (‘To order’)? If known, we suggest choosing ‘Straight’. If unknown, we suggest choosing ‘Master’. |
Choice between ‘Straight’ or ‘Master’ |
|
Filing |
Setup |
Setup |
Setup |
Setup |
‘Single filing’ means you submit all necessary Entry Summary Declaration (ENS) data. ‘Multiple filing’ means that parts of the ENS data is provided by the ‘Supplementary declarant’ you specify. |
Choice between ‘Single’ or ‘Multiple’ |
|
Bill of lading number |
Yes |
Yes |
Yes |
Yes |
The transport document number of the Bill of Lading |
Free field |
|
Split from BL with MRN |
No |
No |
No |
No |
Indicate if the consignment covered by the related transport document was split. If yes, enter the MRN assigned to the relevant consignment. |
Free field |
|
Trader assigned reference |
No |
No |
No |
No |
This entry concerns the unique commercial reference number assigned by the person concerned to the consignment in question. It may take the form of WCO (ISO 15459) codes or equivalent. It provides access to underlying commercial data of interest to customs. |
Free field |
|
ENS movement reference number |
Depends |
Depends |
Depends |
Depends |
The unique number given by EU Customs. Not visible if the cargo is imported from inside the EU. |
Read only when sending the ENS through Portbase. Required to fill in when not sending the ENS through Portbase. |
|
TS movement reference number |
Read only |
Read only |
Read only |
Read only |
The unique number received after sending the TS. |
None |
|
Visit |
No |
No |
No |
No |
The visit related to the provided cargo. |
Free field |
|
Voyage number |
No |
No |
No |
No |
An internal number you can use as reference. |
Free field |
|
Carrier |
Yes |
Yes |
Yes |
Yes |
The operator of the vessel. |
Select from a list. If not available, please contact Portbase |
|
Vessel |
Yes |
Yes |
Yes |
Yes |
The vessel name and IMO number. |
Select from a list |
|
Identification type |
Yes |
Yes |
Yes |
Yes |
Type of Identification of the road vehicle. |
Select from a list |
|
Description |
Yes |
Yes |
Yes |
Yes |
Code of the road vehicle as published in UNECE CEFACT Trade Facilitation Recommendation. Code and description combined. |
Select from a list |
|
Identification |
Yes |
Yes |
Yes |
Yes |
The identity of the vehicle. |
Free field |
|
Registration nationality |
Yes |
Yes |
Yes |
Yes |
The country under whose flag the means of transport is registered in 2 characters. |
Select from a list |
|
Route |
Yes |
Yes |
Yes |
Yes |
The route of the cargo. A minimum of 2 countries is required, one of which must be a member of the European Union. |
Select countries through autocomplete dropdown menus and put them in order |
|
Place of acceptance |
Yes |
Yes |
Yes |
Yes |
The location where the goods are taken over from the consignor |
Select from a list or enter a custom location |
|
Port of loading |
Yes |
Yes |
Yes |
Yes |
Port at which the goods are loaded |
Select from a list |
|
Departure date & time |
No |
No |
No |
No |
Local date and time of departure from the port where the goods were loaded |
Select a date and time |
|
Departure Estimated or Actual |
No |
No |
No |
No |
Select if the departure date and time is an Estimate or an Actual |
Choice |
|
European Union re-entry? |
Yes |
Yes |
Yes |
Yes |
Indicate if the goods are entering the territory of the European Union again and not having left the vessel (no transhipment). |
Binary choice |
|
Port of discharge |
Yes |
Yes |
Yes |
Yes |
Port at which the goods are unloaded |
Select from a list |
|
Terminal |
Yes |
Yes |
Yes |
Yes |
Terminal at which the goods are unloaded |
Select from a list |
|
Entry office |
Yes |
Yes |
Yes |
Yes |
The government agency office responsible for supervising the discharge. The first country in the route that is an EU Member State must be the country of the customs office. |
Select from a list |
|
Estimated arrival date & time |
Yes |
Yes |
Yes |
Yes |
Local date and time when the vessel arrives in the first port in the EU. |
Select a date and time |
|
Place of delivery |
Yes |
Yes |
Yes |
Yes |
The location at which the goods are to be received by the consignee. |
Select from a list or enter a custom location |
|
Payment method |
Yes |
Yes |
Yes |
Yes |
Relevant to costs associated with moving of goods, the payment method must be specified. |
Select from a list |
|
Currency |
No |
No |
No |
No |
Currency of the payment of the goods |
Select from a list |
|
Exchange rate |
No |
No |
No |
No |
Exchange rate compared to the Euro (EUR) |
Enter a number |
|
Transport condition |
No |
No |
No |
No |
The contractual condition for the transport of the container cargo, indicating whether the carrier is only responsible for the main carriage or also for the pre and/or on-carriage. |
Select from a list |
|
Customs status |
No |
No |
No |
No |
Select the type of goods or customs procedure. |
Select from a list |
|
Customs process |
No |
No |
No |
No |
Select the type of customs process |
Select from a list |
|
Documents |
No |
No |
No |
No |
Select one or more documents to add. Choose previous document or one or more Supporting documents. |
Select from a list and add reference details in afterwards. |
(House) B/L Parties
|
Input |
Mandatory |
Explanation |
Options |
|||
|---|---|---|---|---|---|---|
|
F10 |
F11 |
F12 |
F13 |
|||
Contracting parties |
||||||
Consignor |
Yes |
Yes |
Yes |
Yes |
The party which consigns or sends goods. |
Select from an address book list or add manually |
|
Company name |
Yes |
Yes |
Yes |
Yes |
Company name. |
Free field |
|
EORI number |
Yes |
Yes |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
|
Country |
Yes |
Yes |
Yes |
Yes |
Country name. |
Free field |
|
Region or province |
No |
No |
No |
No |
Region or province. |
Free field |
|
City |
Yes |
Yes |
Yes |
Yes |
City name. |
Free field |
|
Street |
No |
No |
No |
No |
Street name. |
Free field |
|
Number |
No |
No |
No |
No |
Number of the address. |
Free field |
|
Postal code |
No |
No |
No |
No |
Postal code. |
Free field |
|
Post office box |
No |
No |
No |
No |
Post office box |
Free field |
|
Telephone number |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
Telephone number including country code. |
Free field |
|
Email address |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
E-mail address. |
Free field |
Consignee |
No |
No |
No |
No |
The party to which goods are consigned. |
Select from an address book list or add manually |
|
Company name |
Yes |
Yes |
Yes |
Yes |
Company name. |
Free field |
|
EORI number |
No |
No |
No |
No |
Economic Operators Registration and Identification number. |
Free field |
|
Country |
Yes |
Yes |
Yes |
Yes |
Country name. |
Free field |
|
Region or province |
No |
No |
No |
No |
Region or province. |
Free field |
|
City |
Yes |
Yes |
Yes |
Yes |
City name. |
Free field |
|
Street |
No |
No |
No |
No |
Street name. |
Free field |
|
Number |
No |
No |
No |
No |
Number of the address. |
Free field |
|
Postal code |
No |
No |
No |
No |
Postal code. |
Free field |
|
Post office box |
No |
No |
No |
No |
Post office box |
Free field |
|
Telephone number |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
Telephone number including country code. |
Free field |
|
Email address |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
E-mail address. |
Free field |
Buyer |
Yes |
Yes |
Not visible |
Not visible |
The buyer is the last known entity to whom the goods are sold or agreed to be sold. |
Select from an address book list or add manually |
|
Company name |
Yes |
Yes |
Company name. |
Free field |
||
|
EORI number |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
||
|
Country |
Yes |
Yes |
Country name. |
Free field |
||
|
Region or province |
No |
No |
Region or province. |
Free field |
||
|
City |
Yes |
Yes |
City name. |
Free field |
||
|
Street |
No |
No |
Street name. |
Free field |
||
|
Number |
No |
No |
Number of the address. |
Free field |
||
|
Postal code |
No |
No |
Postal code. |
Free field |
||
|
Post office box |
No |
No |
Post office box |
Free field |
||
|
Telephone number |
If no email address, then yes |
If no email address, then yes |
Telephone number including country code. |
Free field |
||
|
Email address |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
E-mail address. |
Free field |
||
Seller |
No |
No |
Not visible |
Not visible |
The seller is the last known entity by whom the goods are sold or agreed to be sold to the buyer. |
Select from an address book list or add manually |
|
Company name |
Yes |
Yes |
Company name. |
Free field |
||
|
EORI number |
No |
No |
Economic Operators Registration and Identification number. |
Free field |
||
|
Country |
Yes |
Yes |
Country name. |
Free field |
||
|
Region or province |
No |
No |
Region or province. |
Free field |
||
|
City |
Yes |
Yes |
City name. |
Free field |
||
|
Street |
No |
No |
Street name. |
Free field |
||
|
Number |
No |
No |
Number of the address. |
Free field |
||
|
Postal code |
No |
No |
Postal code. |
Free field |
||
|
Post office box |
No |
No |
Post office box |
Free field |
||
|
Telephone number |
If no email address, then yes |
If no email address, then yes |
Telephone number including country code. |
Free field |
||
|
Email address |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
E-mail address. |
Free field |
||
Supplementary declarant |
Not visible |
Not visible |
Not visible |
Yes |
|
Select from an address book list or add manually |
|
Company name |
Not visible |
Not visible |
Not visible |
No |
Company name. |
Free field |
|
EORI number |
Not visible |
Not visible |
Not visible |
Yes |
Economic Operators Registration and Identification number. |
Free field |
Notify parties |
||||||
Notify party X |
No |
No |
No |
No |
The party that is to be notified by the carrier or shipping agent once the shipment arrives at its destination or reaches a certain point in transit. This notification typically includes information about the arrival of the shipment, its status, and any necessary instructions for further handling or delivery. |
One or multiple can be added from an address book list or can be added manually |
|
Company name |
Yes |
Yes |
Yes |
Yes |
Company name. |
Free field |
|
EORI number |
No |
No |
No |
No |
Economic Operators Registration and Identification number. |
Free field |
|
Country |
Yes |
Yes |
Yes |
Yes |
Country name. |
Free field |
|
Region or province |
No |
No |
No |
No |
Region or province. |
Free field |
|
City |
Yes |
Yes |
Yes |
Yes |
City name. |
Free field |
|
Street |
No |
No |
No |
No |
Street name. |
Free field |
|
Number |
No |
No |
No |
No |
Number of the address. |
Free field |
|
Postal code |
No |
No |
No |
No |
Postal code. |
Free field |
|
Post office box |
No |
No |
No |
No |
Post office box |
Free field |
|
Telephone number |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
If no email address, then yes |
Telephone number including country code. |
Free field |
|
Email address |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
If no telephone number nr., then yes |
E-mail address. |
Free field |
Supply chain actors |
|
|
|
|
||
Consolidator |
No |
No |
No |
No |
A freight forwarder combining individual smaller consignments into a single larger consignment (in a consolidation process) that is sent to a counterpart who mirrors the consolidator’s activity by dividing the consolidated consignment into its original components. |
One or multiple can be added from an address book list or can be added manually |
|
Company name |
No |
No |
No |
No |
Company name. |
Free field |
|
EORI number |
Yes |
Yes |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
Freight Forwarder |
No |
No |
No |
No |
Party undertaking forwarding of goods |
One or multiple can be added from an address book list or can be added manually |
|
Company name |
No |
No |
No |
No |
Company name. |
Free field |
|
EORI number |
Yes |
Yes |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
Warehouse keeper |
No |
No |
No |
No |
Party taking responsibility for goods entered into a warehouse |
One or multiple can be added from an address book list or can be added manually |
|
Company name |
No |
No |
No |
No |
Company name. |
Free field |
|
EORI number |
Yes |
Yes |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
|
Authorisation number |
No |
No |
No |
No |
The authorisation number of the warehouse keeper. |
Free field |
Access to bulk discharge info |
|
|
|
|
||
Party X |
No |
No |
No |
No |
Add parties like surveyors that can access bulk discharge information from this bill of lading |
One or multiple can be added from an address book list or can be added manually |
|
Company name |
No |
No |
No |
No |
Company name. |
Free field |
|
EORI number |
Yes |
Yes |
Yes |
Yes |
Economic Operators Registration and Identification number. |
Free field |
House B/L Details
A house bill of lading covers specific portions of the shipment within the master bill of lading and is issued by a freight forwarder.
The house B/L details are not relevant for the F12, that’s why it’s not visible in the table.
|
Input |
Mandatory |
Explanation |
Options |
||
|---|---|---|---|---|---|
|
F10 |
F11 |
F13 |
|||
|
House bill of lading number |
Yes |
Yes |
Yes |
The transport document number of the house bill of Lading |
Free field |
|
Trader assigned reference |
No |
No |
No |
This entry concerns the unique commercial reference number assigned by the person concerned to the consignment in question. It may take the form of WCO (ISO 15459) codes or equivalent. It provides access to underlying commercial data of interest to customs. |
Free field |
|
Place of acceptance |
Yes |
Yes |
Yes |
The location where the goods are taken over from the consignor |
Select from a list or enter a custom location |
|
Place of delivery |
Yes |
Yes |
Yes |
The location at which the goods are to be received by the consignee. |
Select from a list or enter a custom location |
|
Payment method |
Yes |
Yes |
Yes |
Relevant to costs associated with moving of goods, the payment method must be specified. |
Select from a list |
Equipment Details
Equipment can be present in both the main B/L and House B/L
|
Input |
Mandatory |
Explanation |
Options |
|||
|---|---|---|---|---|---|---|
|
F10 |
F11 |
F12 |
F13 |
|||
|
Identification number |
Yes |
Yes |
Yes |
Yes |
The container identification number. |
Free field |
|
Booking reference number |
Only for ferry shipments |
Only for ferry shipments |
Only for ferry shipments |
Only for ferry shipments |
The booking reference number of the equipment. |
Free field |
|
Empty? |
Yes |
Yes |
Yes |
Yes |
Define if the equipment is empty or not. |
Choice between ‘Yes’ or ‘No’ |
|
Size and type |
Yes |
Yes |
Yes |
Yes |
The classification of the container's length, width, height, type and features. |
Select from a list |
|
Equipment operator |
Yes |
Yes |
Yes |
Yes |
Party to whom the possession of specified property has been conveyed for a period of time in return for rental payments. |
One or multiple can be added from an address book list |
|
Oversized? |
No |
No |
No |
No |
Define if the equipment is oversized or not. |
Choice between ‘Yes’ or ‘No’ |
|
Tare weight (kg) |
No |
No |
No |
No |
The weight of the equipment without its content. |
Number field |
|
Temperature (°C) |
No |
No |
No |
No |
Temperature inside the container? |
Number field |
|
Seal number(s) |
No |
No |
No |
No |
The identifier of the seal attached to a piece of equipment. It is used to secure an object and protect from unauthorized entry or tampering. |
Enter one or more identification numbers |
|
Redelivery address |
No |
No |
No |
No |
The location where the container should be returned after it has been emptied of its contents. |
Free field |
Good Details
Goods can be present in both the main B/L and House B/L
|
Input |
Mandatory |
Explanation |
Options |
|||
|---|---|---|---|---|---|---|
|
F10 |
F11 |
F12 |
F13 |
|||
|
HS or CN code |
Yes |
Yes |
Yes |
Yes |
The Harmonized System sub–heading code (6 digits) or Combined nomenclature code (8 digits) and description. The code is used by customs authorities around the world to identify products. |
Select from a list |
|
UNDG number |
No |
No |
No |
No |
The United Nations Dangerous Goods identifier number is the serial number assigned within the United Nation to substances and articles contained in a list of the dangerous goods. |
Select from a list |
|
CUS number |
No |
No |
No |
No |
The Customs Union and Statistics (CUS) number is the identifier assigned within the European Customs Inventory of Chemical Substances (ECICS) to mainly chemical substances. |
Select from a list |
|
Gross weight (kg) |
Yes |
Yes |
Yes |
Yes |
Weight of the good in kilograms, including package weight. |
Number field |
|
Net weight (kg) |
No |
No |
No |
No |
Weight of the good in kilograms, excluding package weight. |
Number field |
|
Minimum temperature (°C) |
No |
No |
No |
No |
The minimum temperature. |
Number field |
|
Maximum temperature (°C) |
No |
No |
No |
No |
The maximum temperature. |
Number field |
|
Outer package type |
Yes |
Yes |
Yes |
Yes |
As published in UNECE CEFACT Trade Facilitation Recommendation |
Select from a list |
|
Amount |
Yes, except for bulk goods |
Yes, except for bulk goods |
Yes, except for bulk goods |
Yes, except for bulk goods |
The number of packages as self-contained units (packaged in such a way that they cannot be divided without first undoing the packing). |
Select from a list |
|
Shipping marks |
No |
No |
No |
No |
Markings or labels placed on the packaging of goods to provide important information for handling, identification, and tracking during shipping and transportation. |
Free field |
|
Inner packages |
No |
No |
No |
No |
Select one or more inner packages to add. |
Select from a list and add the same details as for ‘outer packages’ |
|
Documents |
No |
No |
No |
No |
Select one or more documents to add. Choose previous document or one or more Supporting documents. |
Select from a list and add reference details in afterwards. |