Hinterland Container Notification (HCN) – Barge


Prenotify barge visits and containers to terminals and depots via a single portal. Hinterland Container Notification – Barge (HCN Barge) also supplies the input for Nextlogic’s integral planning of every visit to the port.

Frequently Asked Questions

Loading/Unloading list

Which terminals work with the load/discharge list functionality?

Yes

Planned

No

ECT Delta
Euromax
APMTR
APMII
RWG
RST Noord & Zuid

Why is there a cut-off time for a barge load-discharge list?

The introduction of the automatic cut-off, which creates a final load-discharge list, is necessary for Nextlogic’s integrated planning. Based on the data in the final load-discharge lists, Nextlogic can further optimise the integrated planning for Nextlogic participants.

To ensure a straightforward working method, the same principle has been applied to manual planning.

What does the cut-off for the load-discharge list involve?

All the prenotifications submitted for a barge visit together make up the load-discharge list. The load-discharge list is automatically closed at the terminal a few hours before the barge arrives. This is the so-called cut-off time. After this, the load-discharge list status is final and no further changes are possible.

What are the cut-off times?

Different times may apply per terminal and for loading empty containers, loading full containers, unloading empty containers and unloading full containers. For barges with a mixed cargo, the earliest cut-off time determines when the entire load-discharge list is closed for the visit.

Cut-off time in uren

cut-off time generalcutt-off time discharging empty
ECT Euromax8
ECT Delta8
APMTR41
APMII6
RWG2

How can you tell when the cut-off has passed and the load-discharge list is final?

During a scheduled visit, a green dot with a white check mark is shown.

When an additional ‘padlock’ icon is shown, the load-discharge list has been finalised.

Are all green and red prenotifications shown in the final load-discharge list?

No, only those prenotifications that are in order (or ‘green’) will be included in the final load-discharge list. The result is a load-discharge list containing only 'green' prenotifications.

All prenotifications found not be in order (‘red’ prenotifications) are rejected in MCA Barge.

Where can I see the rejected prenotifications?

After the cut-off, the ‘red’ prenotifications are automatically rejected in MCA Barge. These remain visible to the barge operator under the handlings of the visit in question and are marked ‘rejected’.

Can ‘green’ prenotifications on a final load-discharge list still turn ‘red’?

Yes, that can happen. For example, if a customs inspection or embargo is announced after the cut-off time. The prenotification will remain on the final load-discharge list for the time being; the container will not be loaded or unloaded by the terminal.

How can I make a change after the cut-off?

If changes are required to a final load-discharge list (after the cut-off), this can only be done by contacting the terminal directly. The terminal operator can then reopen the load-discharge list in MCA Barge. After this, the barge operator makes the changes and must then again close the load-discharge list in MCA Barge itself. As soon as all changes have been made, the barge operator closes the load-discharge list by clicking on the "Finalize Load-Discharge list” button.

How do I proceed if I notice that my vessel will be unable to meet the slot time at ECT as specified in HCN Barge?

As a barge operator, we expect you to adjust the ETA in HCN Barge in accordance with the expected delay in these kinds of situations.

Once my vessel has been scheduled at ECT in HCN Barge, how can I still benefit from any capacity becoming available sooner?

If you want to take advantage of any capacity that becomes available at ECT sooner as a barge operator, you must specify the earliest time that your barge can be at the terminal via the ETA in HCN Barge. ECT takes these specified ETAs into account when replanning.

Making changes

Is it possible to cancel a status request (COPINO 13)?

It is unfortunately not possible to cancel a status request (COPINO 13). This will automatically expire or be overwritten when you submit a new status request (COPINO 13) or a prenotification (COPINO 9).

Others

What seal number do you enter for a FLAT?

You may enter FLAT or TANK here.

Process progress

How many characters are permitted in the seal number?

The seal number you enter in your prenotification must always be between two and fifteen positions long. Entering a longer number or only a single full stop or a single space is not permitted.

Can I still add my container to the Barge when the status is in operation?

Unfortunately it is no longer possible to add containers when the barge is under the crane / status in operation.

Why doesn’t the visit status change to “in operation” at the right time?

It is possible for the status of a visit to change to “in operation” well after the loading/discharging activities of that visit have begun or ended. The underlying signal for the status change in HCN Barge is the first gate-in/gate-out notification the terminal sends to Portbase for the barge visit in question. When the gate-in/gate-out confirmation is sent or processed at a later time, it gives a skewed impression of the actual operation's progress.

Why does my barge visit still show the status “in operation”?

The terminal confirms each visit as “completed” once handling has been finished. The terminal operator must do this manually. If the terminal has not (yet) confirmed completion, the visit will continue to display the status “in operation”. For the time being, this does not present a problem. When we begin supporting integral planning by Nextlogic, however, this issue will become important.

If I delete a prenotification of the visit in my own planning system, what happens?

MCA Barge sends a cancellation of the prenotification to the terminal. A status request is then sent to the terminal. It can be found as a separate status request in the web screen under the Handlings -> "Detached handlings" tab.

If you link the prenotification to another visit, MCA Barge will send a cancellation of the prenotification to the terminal. A new prenotification will then be sent to the terminal of the new visit. It will be available under "Handlings" of the new visit.

You will continue to receive updates of the handling status, if the terminal supports them. For details, see the “Functionality Matrix – Hinterland”.

Functionalities

Where can I view the logbook?

Click on the rotation and then on the third tab, 'history'. Here you will find the logbook (see also the screenshot below). Here you can see all the events that took place during this rotation. Clicking on an event displays the rotation as it appeared at that moment in the past.

Note: you can search within the logbook by using the search function CTRL+F.

Is it possible to view a rotation/visit after it has been cancelled?

Once you have cancelled a rotation or visit, it will no longer be displayed on the HCN Barge web page. The terminal will receive a “Cancellation Requested” status update in connection with the cancelled visit/rotation. As soon as the terminal accepts the cancellation, the visit or rotation will no longer be visible on the terminal web page in HCN Barge.

How can I quickly find my prenotification/status request, visit or rotation?

There are search filters within the screens. By entering one or more search terms, you can create a list. Search terms can be combined by means of a space. A search is performed on the words you see in the list but also on words and fields in the entire prenotification/status request, visit or rotation.

Examples: Go to the list of 'Handlings' or the 'Handlings' tab in a visit.

Desired result: list of all handlings of containers Search terms
being loaded Loading
being discharged Discharge
with container number ABCD6170760 ABCD6170760
with booking number/clearance reference

REF6170760

REF6170760
being discharged with a rejected prenotification rejected discharge
that have been cancelled Cancelled
that are empty and have been discharged empty discharged
with shipping company 'Orient Overseas Container Line Ltd' OOCL
that are blocked BLC
for which the documents are not in order (Customs Documents Missing) CDM

Below is a summary of known codes which the terminal can communicate back to you via the handling status and which you can search on using the search filter.

Code Omschrijving
BCO Before cargo opening
BLA Blocked by shipping line
BLB Blocked by security
BLC Blocked due to customs
BLD Blocked by fire brigade
BLI Blocked by inspection
BLN Blocked due to difference in container number between delivery order and physical container
BLP Blocked by police
BLT Blocked by terminal/Not present
CDM Customs documents missing
COA Container not available
COK Container OK
COR Container not released/Booking status
COU Container unknown
CTV Cancel Terminal Visit
DUP Duplicate order
ORA Booking already in use
ORN Booking number unknown/Carrier or container lessor unknown
OTH Other
QQQ Conditionally accepted
RUB Message has error in specified EDIland category, ie. RUB76.1
BOF Booking status
BON Size/type
NNG Booking number unknown
VES Vessel unknown

Can you use MCA Barge on your smartphone and tablet

Yes, you can.

Which browsers are supported?

Common browsers including Microsoft Edge and Internet Explorer are generally supported. The preference for optimum use is Google Chrome.

How can I set up e-mail notifications for prenotifications and/or visits?

You can subscribe to e-mail notifications for prenotifications and/or visits via the 'Preferences' tab in HCN Road.

Please note: if you use a group e-mail address, make sure you only register one colleague for these e-mails in order to avoid multiple identical notifications being delivered.

What do the figures displayed on the rotation and visit screen mean?

For example, if you see 5/50, this means: 5 handlings are linked to this rotation or visit and 50 containers are notified as the expected number to discharge. As a result, you can see that you can still link multiple handlings to this visit without exceeding the expected number to discharge.

/!\ Please note: as soon as the barge goes into operation, actual numbers are shown, for example: 2/40 = 2 containers actually loaded of a total of 40 containers prenotified for loading during this visit.

The numbers after the warning icon indicate how many containers there are issues with in the handling status.

Can I still submit the connecting seagoing vessel at terminal visit level?

No, this information is not used by the terminals. This may change in the future.

How do I add barge operators?

Go to the rotation and add one or more barge operators under the 'Cargo declarant' tab.

If a prenotification is conditionally accepted by the terminal, what can I and can’t I do with this prenotification?

You can do everything with this prenotification; for example, you can modify or cancel it.

Should the voyage number be unique or only in combination with the call ID?

There is no validation of whether the voyage number is unique.

Is there an Excel upload for uploading handlings in MCA Barge?

No, it doesn't exist.

If a terminal does not support editing of prenotifications, what can I do in our own planning system?

You must cancel the prenotification and then submit a new prenotification.

View the Functionality Matrix to see whether the terminal supports a modification message.

If a terminal does not support cancellation of prenotifications, what can I do in our own planning system?

Submit a cancel. MCA Barge will process it so that it is visible as 'cancelled' in the MCA Barge web screen. Towards the terminal side, a manual action is required. Contact the relevant terminal. For details, see the “Functionality Matrix – Hinterland”

How quickly are prenotifications/status requests processed?

The processing time varies depending on the terminal and the moment in time; it is partly dependent on the number of messages to be processed at any one time.

In addition, if you submit a modified prenotification or status request, it will not be forwarded to the terminal until the terminal has replied to the previous prenotification or status request. In short, by repeatedly submitting a status request/prenotification, you can create a queue for yourself.

I have submitted a prenotification from our planning system. Can I then submit a new prenotification and/or status request?

If you submit a new prenotification with the same combination, the prenotification will be rejected.

A prenotification may occur only once with the combination of:

  1. Container number
  2. Direction (loading/discharging)
  3. Clearance reference/booking number
  4. Terminal
  5. Shipping company

A status request can be submitted multiple times; however, once is enough to receive ongoing changes to the handling status.

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