Cargo Declaration Import 2.0

November 2020


The central gateway for submitting summary declarations to Customs.

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Frequently Asked Questions

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How should I submit my empty containers?

Empty containers should always be submitted with a 4 in the EQD segment. If they are submitted with a 5, it means they are full.

An example of an empty container;

EQD+CN+GESU4675537+4EG1+2++4'

You must declare all containers as either empty or full on one B/L. Please note: no mixed B/L with full and empty containers. Outgoing to Customs, this will be entered in the process as 'E', provided no other status is entered in the screen for custom status.

How should cargo that stays within the port be reported?

If, for example, cargo is loaded at ESSO and then unloaded at VOPAK, this does not have to be reported in the PCS.

However, a transport document will have to be created.

How do I report a next vessel under transhipment container in IFTMCS?

If you want to add the data for the connecting feeder to the IFTMCS message, you can do so in the TPL segment.
Only the means of transport and the transport means name are extracted. We do not use any of the other fields.

TPL+SEA:::VSZP7'

It is not possible to add the voyage number. We have agreed with ECT Delta Terminal that instead of the vessel name, the radio call sign can be entered in this field. In the TPL segment, you only specify the follow-up modality. If you want to specify a next vessel, fill in the combination with the call sign or vessel name.

Allowed values are converted to the domain values of the Mode_of_Transport domain:
BARGE = 8 (inland water transport)
RAIL = 2 (rail transport)
SEA = 1 (maritime transport)
TRUCK = 3 (road transport)

Until what point can I amend a manifest?

Every import manifest sent to Customs can be amended up to 90 days after arrival and forwarded to Customs. Changes can be made without proof within 72 hours. After 72 hours, Customs may request more information.

Which code should I use for breakbulk?

You can use the following codes for breakbulk:

  • NF (unpackaged) with the number of items
  • NE (not packaged) with the number of items

How should I declare the cargo if cargo is being transferred?

You should enter it in the import manifest as transhipment/sea in sea out. The outgoing agent must enter it in the export manifest.

In the IFTMCS, the code 27 must be added in the GOR segment. The GOR segment will look like this:
GOR++:::C’ For community cargo, use
GOR++:::N27+:::27’ For community transhipment cargo, use
GOR+++:::27’ For non-community transhipment cargo, use
GOR++:::T1’ For cargo for which there is a T1 on board, use

Change to cargo declaration import internet Japan

The European Union and Japan recognise each other's safety programmes. If you have an AEO Customs Simplification and Safety certificate and you are dealing with goods shipments to Japan, you will be subject to fewer inspections by Customs. The same applies to Japanese AEO exporters who export goods to the EU. In consultation with Customs, the European Commission has designed a temporary solution for you.

If you wish to benefit from this mutual recognition between the European Union and Japan, you must enter the code Y031 and the unique identification number (Y031 + JP ID) of the Japanese AEO company in your entry summary declaration and the temporary storage summary declaration under the heading 'Produced documents/certificates'. Customs uses this code to identify certified companies from Japan.

The above arrangement applies to your entry summary declarations (ENS) and discharge summary declarations (SAL).

To submit summary declarations to Customs, you can use the service Pre-arrival Cargo Declaration Import (4 hours) and/or Cargo Declaration Import Internet via Portbase. Portbase will ensure that if you wish to make use of this arrangement, you can enter this information in the web screen as of 1 June 2012.

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