Transhipment

Quick Start Guide – Transhipment

Introduction

Introduction

The Transhipment service is a module in the Port Community System (PCS) that allows a REN message for Transhipment cargo to be submitted to Customs.

The Transhipment service is available to:

  • Shipping companies
  • Shipbrokers
  • Agents

What benefits does Transhipment offer?

  • Less administration around cargo transhipment
  • Fast completion of the Customs process
  • Insight into the MRN received

In which scenarios can you use the Transhipment service?

  • As a Deepsea shipping company knowing in advance that it is a transhipment cargo*
  • As Deepsea shipping company indicating afterwards that it is a transhipment cargo
  • As Feeder operator creating an order for transhipment cargo

*You go through a different roadmap, steps 1 and 2 below do not apply to you.

Login to the PCS:

  • Go to www.pcs.portbase.com
  • Enter your login details
  • Choose ‘NID’ under ‘My services’ and go to Transhipment
1New transhipment

New transhipment

To create a new transhipment cargo, go to the ‘Transhipment’ tab and click on ‘New transhipment’

2Declare transhipment

Declare transhipment

Fill in the requested data.

If you complete this from your role as a deepsea shipping company, enter only the consignment number.

If you are a feeder operator, enter both the consignment number, and the container number.

Then click the ‘Declare Transhipment’ button. The new transhipment now appears automatically in the total transhipment overview.

3Mark consignment as transhipment

Mark consignment as transhipment

If you complete the transhipment from your role as a deep-sea shipping company, and you know in advance that it is a transhipment cargo, your process will look different. You then go through the following steps.

  1. you mark the relevant consignment in the Import Declaration with ‘Sea in Sea out – code 27.’ This ‘code 27 mark’ then automatically generates a Transhipment line in the Transhipment service.
  2. You will see the status ‘REN Scheduled’.
  3. When you click on the relevant consignment (line), you will see several details and once again the status ‘REN scheduled’.
  4. This status changes when the status feedback is passed on from Customs.
4Status feedback by Customs

Status feedback by Customs

You will receive status feedback from Customs because at the time the Port Authority sends the ATA:

  1. the REN notification is automatically sent to Customs;
  2. the PCS receives an MRN number from Customs;
  3. the PCS sends a MID notification (incl. MRN) to the terminal;
  4. changes the REN status in the Transhipment Service to ‘REN Accepted
  5. changes the MID status in the Transhipment Service to ‘MID Accepted.’

When both the status MID Accepted, and RED accepted are on green, your transhipment message has been completed. When one of the labels remains on red (rejected), please contact us.

Do you have any questions about this service? Then please contact Portbase Customer Service.

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