You can launch Cargo Controller as follows:
Cargo Controller offers two different views that allow you to track the current status of a ship or your cargo.
1. Cargo
Track the current status of your cargo – that could be bulk cargo, container cargo or trailer cargo.
The status of your cargo includes: B/Ls, vessel, your own reference, terminal, follow-up arrangements and statuses. The cargo screen contains various views:
The cargo overview has various filter and search options that make it easy to find the B/Ls that are relevant to you or that require your attention. By means of selection boxes, you can select multiple B/Ls to quickly perform follow-up actions such as a Notification Local Clearance.
2. Ship
Track the status of a specific vessel, including ETA/ATA, ETD/ATD, Terminal and linked cargo.
For a detailed and up-to-date overview of your cargo, hover your mouse over the round ‘i’ symbol.
Here you can see information including when the cargo arrived, whether the cargo has been released and whether it can be picked up.
All the possible statuses are explained below.
Vessel Status
Here you will find the current status of the vessel. The following statuses are possible:
Discharge Status
Inspection Status
Import Document Status
Tracking cargo
Manifest topics
Tracking cargo in your personal overview: My cargo
Cargo Controller makes a distinction between cargo you are tracking and cargo that is being tracked by your organisation.
Tracking vessels
Tracking vessels in your overview
Cargo Controller makes a distinction between the vessels you are tracking and vessels being tracked by your organisation.
Tracking multiple B/Ls in one go
We also call this a batch upload.
You can enter a maximum of 500 B/Ls in one go with an Excel file.
By clicking on ‘Details’ beside a B/L, you can view the details of your cargo. Here you will find information about the voyage, the B/L and the cargo. A timeline is also displayed in which you can see the history of the B/L. In it you will find information about who and what is involved with the cargo and when.
By clicking on ‘Open’ beside the cargo, you can find the details and status of the cargo. In the details screen, you can also delete a B/L from Cargo Controller.
Requesting or releasing blocked goods description
Requesting
Cargo Controller enables anyone to track cargo at any time. However, not everything is visible to parties outside the Portbase Secure Chain. If you need access to the cargo description, please contact the organisation registered as the release-to-party. You can see which organisation that is in the details screen.
Releasing
If you are the first to add the cargo in Cargo Controller, you can view the cargo description. You can also make this description visible to organisations tracking the cargo after you. You can do this in the details screen by clicking the ‘Release’ button.
Printing the cargo details
In the details screen, you will see two different print options:
View details in Timeline
The Timeline shows you who and what is involved with the cargo and when. It shows you all the changes and important status events since the cargo was originally registered – for example, changes to the cargo, cargo discharge events and any customs inspections. You can also see which colleagues within your organisation have performed actions with respect to the cargo.
Deleting cargo
You can also delete a B/L from Cargo Controller via the details screen. By doing so, you are deleting the B/L for your entire organisation, which means you are no longer tracking it. If you later decide you do want to track the B/L, you will have to add it to Cargo Controller again.
A description of possible vessel statuses can be found in this overview.
Vessel details
The vessel overview shows you the details of the vessel.
* Note: here you will see the first terminal in the port where the vessel docks. If the cargo of a B/L you are tracking is discharged at a different terminal, you will see the ETA and ATA at the relevant terminal beside that B/L.
With Cargo Controller, you can easily perform your follow-up actions for the Portbase Secure Chain. It is currently possible to authorize or nominate a Cargo Director or Inland Operator from Cargo Controller at both B/L and container level.
You can perform a follow-up action in three different ways:
After performing this action, you will see the available follow-up actions and you can make a choice.
Authorising the Cargo Director
After selecting the relevant B/Ls or equipment, choose ‘Transfer Cargo Director’. This action authorises your logistics partner to direct the inland operator to prenotify your cargo via the Portbase Secure Chain.
It is important that your logistics partner is already tracking the B/L in Cargo Controller at this stage, otherwise you cannot yet transfer this role.
Nominate Inland operator
After selecting the relevant B/Ls or equipment, choose ‘Nominate Inland operator’. This action nominates your haulier to prenotify the terminal. Only that person can perform the prenotification for this cargo.
With Cargo Controller, you can easily perform the follow-up actions you currently perform in separate Portbase services. It is currently possible to send a Transit Declaration and/or a Notification Import Documentation from Cargo Controller.
You can perform a follow-up action in three different ways:
After performing this action, you will see the available follow-up actions and you can make a choice.
Notification Transit Declaration
After selecting the relevant B/Ls or equipment, click on ‘Make transit declaration’. If you have access to this service, a new form will open in which you select a previously used layout and the timing when you want to submit the declaration: ATA ship or a specific chosen date.
If you wish, you can view, modify, add and submit the details in your chosen template. Using the Save & Send button, you can easily create a draft transit declaration based on all the available B/L data from Cargo Controller. The declaration is automatically submitted at the time of your choice.
Notification Import Documentation (NID)
After selecting the relevant B/Ls and equipment, click on ‘Notification Import Documentation’. If you have access to this service, a new form will open in which you will find the relevant information you need for your notification. At this point, you only need to select the terminal, document type, document number and optionally the modality. When you click Send, Cargo Controller submits the Notification Import Documentation to your chosen terminal.
E-mail notifications
You can set up e-mail notifications for the most important status changes. That way, you can easily stay up to date if the status of your tracked cargo changes.
E-mail notifications are sent to the e-mail address of your PCS account.
Screen language
Cargo Controller is available in Dutch and English. Each user can set their own preference.
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