Quick Start Guide – Veterinary Inspection Process

Standard user information

• Filter
  Using filter criteria allows you to limit the scope of the list.
• Magnifying glass
  With the magnifying glass, you can choose from a list of possible values to complete the corresponding field.
• Check marks
  Check marks allow you to indicate whether a component, for example a container or a B/L, belongs to a specific category. A tick at the top level enables you to (de)select all sub-components.
• Subsets (e.g. 1-8 of 16)
  If all records do not fit on one screen, you can use the left arrow or right arrow to navigate to respectively the previous page or next page.

Icons used

Icons are used for navigation, displaying the process status, displaying the message status or performing actions.

Green check mark:
Status is OK. For example, an inspection request has been accepted, a container has arrived or goods have been released.

Red Cross:
Status is not OK. For example, an inspection request has been declined or goods have been refused.

Orange exclamation mark:
Cargo has been put on hold

Requesting inspections

You can request inspections through the menu option ‘Inspection overview’.

Containers slated for inspection for which you have submitted a Common Health Entry Document (Gemeenschappelijk Gezondheidsdocument van Binnenkomst or GGB in Dutch) via ‘Declaration Food and Consumer Products’ are automatically waiting for you (provided that you have set the ‘Request inspection via VIP’ field to yes in the GGB declaration).

If you next click on the container in question, the screen will appear on the following page.

Through the menu option ‘Inspection overview’, you proceed to the ‘Inspection details’ of a request. The relevant data from the GGB declaration is automatically reused. If you do not reuse the GGB declaration, please select the menu option ‘New inspection’.

A number of fields in the block ‘Specification of inspection consignments’ have already been completed.
Thanks to the reuse of the GGB data, you only need to select ‘Inspection point’, ‘Time slot’, ‘Date’ and ‘Time’ in the block ‘Inspection point and Time slot’. As soon as you click on ‘Select time slot’, a new web screen will open. You can enter the above-mentioned information in this web screen.

If you enter a date and click ‘Apply’, you will see an overview with the available time slots per inspection point (these may differ per inspection point) in the bottom block. You are expected to be present at the inspection point within the time slot selected by you. Click on the time slot of your choice and you will return to the screen with the inspection request; the time slot has been automatically filled in.

The inspection point, time slot and date have now been entered in the bottom block. You can also enter a time, but this is not mandatory. Entering a time is only useful if you actually expect to be present at the inspection point at approximately that time. The advantage for the inspection point and the VWA is that they can take this into account when drawing up the inspection planning.
Next, you can submit the request for the inspection. You do this by clicking on ‘Save’. If you want to undo the changes you have made, select ‘Cancel’.

Requesting the status of the inspection

In the bottom block, ‘History’, you can check the status of the request for inspection.
Expand the block by clicking the arrow.

In the menu option ‘Inspection overview’, you can request the status of the inspections. The status of the inspection request in this screen example has been sent.

‘KPT’ – The container/cargo has arrived at the inspection point.
‘GGB’ – The goods have been released following physical inspection by the VWA