Where can I find the declaration status ‘document conformity awaiting original document’?

For veterinary and consumer product transported via Ferry-operators,  The Netherlands Food and Consumer Product Safety Authority (NVWA) allows document inspections (“D inspection”) based on a copy of the certificate. After the document inspection, your declaration is given the status ‘D conformity awaiting original document’.

You may only leave the ferry-terminal once this status is presented to a customs official at the terminal. In the Portbase service ‘Declaration Food and Consumer Products’ there are two ways to demonstrate the declaration status ‘D conformity awaiting original document’.

  1. via the print option (pdf)
    • From the declaration overview select the declaration and click ‘print’ the in bottom om the screen.
    • A preview will open in a new window.
    • Print the preview or save as pdf-file.
    • The status ‘D conformity awaiting original document’ can be found in the section ‘status details’
  2. via an e-mail notification
    • From the PCS main screen, select ‘notification settings’
    • Under the heading ‘Notifications Declaration Food and Consumer Products’ select the notification ‘CVED declaration temporary D-conform’ and an e-mail address where you would like to receive the notifications.
    • For new declarations a notification will be sent once the status ‘D conformity awaiting original document’ is reached.

Both pdf and e-mail notification provide all relevant information (such as GGB number, equipment number and declaration status) to demonstrate the relevant declaration details to the customs official at the terminal.

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