Securely Sharing Data Together
In the (port) logistics community, contributing to the protection of the digital infrastructure is everyone’s responsibility.
Your actions make all the difference to the digital security of our ports. This page tells you what you can do.
In the ‘Securely Sharing Data Together’ programme, Portbase, working with the port community, has developed a targeted approach to more secure working in the ports.
Securely Sharing Data Together: this what you can do
From a security point of view, it is important that only known and authorised persons have access to the logistics chain process. This is what you can do:
- Use Multi-Factor Authentication (MFA)when logging in. All users from new organisations have already been required to log in with MFA since the start of this year.
- Keep your password secret and choose a unique password. Preferably choose a longer “passphrase” that is unique to the location where you log in.
- Never provide confidential information just like that. Portbase will never ask you for your password by e-mail or phone.
- Do not share your login details with colleagues.
It is important to know who performs certain actions. When an employee leaves your organisation, all authorisations should be revoked immediately. This prevents former employees from having unauthorised access to data. This is what you can do:
- A Top-level Administrator who is responsible for user administration. He/she appoints an additional user administrator who manages access privileges for each department/organisational unit.
- Make sure user records are accurate and up to date. For example, by ensuring that the Top-level Administrator or User Manager receives a notification when someone leaves the organisation.
- Enable periodic validation to support you in maintaining up-to-date user records.
- Do not use group accounts; use a (personal) business e-mail address.
There is also a lot you can do yourself to make your use of the Port Community System as secure as possible. You will find some handy tips below:
- Make sure you have a secure connection. If you are still using FTP for your connection to Portbase, please switch immediately.
- Work via the web with a secure browser. Portbase recommends Microsoft Edge, Google Chrome or Firefox.
- Be alert when you encounter strange e-mails or websites. Don’t go ahead and click on links without thinking; if in doubt, don’t do it.
- Keep your software and virus scanners up to date.