Brexit Import


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Brexit Import

Where can I find the declaration status ‘document conformity awaiting original document’?

For veterinary and consumer product transported via Ferry-operators,  The Netherlands Food and Consumer Product Safety Authority (NVWA) allows document inspections ("D inspection") based on a copy of the certificate. After the document inspection, your declaration is given the status 'D conformity awaiting original document'.

You may only leave the ferry-terminal once this status is presented to a customs official at the terminal. In the Portbase service 'Declaration Food and Consumer Products' there are two ways to demonstrate the declaration status 'D conformity awaiting original document'.

  1. via the print option (pdf)
    • From the declaration overview select the declaration and click 'print' the in bottom om the screen.
    • A preview will open in a new window.
    • Print the preview or save as pdf-file.
    • The status 'D conformity awaiting original document' can be found in the section ‘status details’
  2. via an e-mail notification
    • From the PCS main screen, select 'notification settings'
    • Under the heading 'Notifications Declaration Food and Consumer Products' select the notification 'CVED declaration temporary D-conform' and an e-mail address where you would like to receive the notifications.
    • For new declarations a notification will be sent once the status 'D conformity awaiting original document' is reached.

Both pdf and e-mail notification provide all relevant information (such as GGB number, equipment number and declaration status) to demonstrate the relevant declaration details to the customs official at the terminal.

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How to deal with groupage transport?

If your shipment is a groupage transport, a document must be pre-notified for each shipment.

You can check whether you are dealing with groupage transport in the service Import Status.

You are dealing with groupage transport if, when you search for your shipment in the service Import Status, you receive several search results in which the last 3 digits of the shipment number differ each time. See for example:

You can see the status per shipment in the example above. Make sure that an import document is pre-notified for each shipment.

If you have questions about one of the shipments, please contact the ferry operator.

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Why can’t you use ‘customs release’ in most cases?

Document type 'customs release' is only intended for specific cargo shipments that require additional explicit customs permission to leave the terminal. The shipment remains blocked until Customs has granted this permission.

We have noticed that 'customs release' is regularly used to pre-notify transit documents from the UK or Ireland. This is not correct and results in your shipment remaining blocked at the terminal.
For transit documents drawn up in Ireland or the United Kingdom, the shipping company will make a notification import documentation on your behalf. For more information, see this explanation.

How can you correct an incorrect notification with FWV?
If you have pre-notified the document type FWV unintentionally, please contact the terminal to correct this document notification.

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What is the correct shipment number for ferry operators in import shipments?

A shipment number consists of a SCAC-code, the booking number and the sequence number of the shipment. Shipment numbers of ferry-operators have the following format:

Company SCAC Example Additional explanation
CLdN CLVW CLVW0012345678001 “CLVW” & “00” & bookingsnummer (8 positions) & sequence number of the shipment
DFDS / KVSA DFDS DFDS123456780001 “DFDS” & bookingsnummer (8 positions) & sequence number of the shipment (please note: extra 0)
P&O Ferries PONF PONFHU12345678001 “PONF” & departure location (here: Hull) & bookingsnumber (8 positions) & sequence number of the shipment
Stena Line STNL STNL0012345678001 “STNL” & “00” & bookingsnummer (8 positions) & sequence number of the shipment

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Do I need to prenotify returning empty packaging (roll containers, flower containers, packaging material) from the UK?

In principle, the packaging has lost its Union status and must be declared in order for goods to regain Union status.
How it works:

  • In the case of deepsea/shortsea: you must make an import declaration or a transit declaration. The document number of this declaration must then be prenotified to the terminal via Notification Import Documentation.
  • Special arrangements have been made for ferry traffic.
  1. The ferry operator may make a declaration on your behalf.
  2. The ferry operator will also perform the document prenotification on your behalf.
  3. You do not have to file a declaration with Customs and you do not have to prenotify a document.

Please note! In your booking with the ferry operator, clearly state that you are transporting empty packaging. Also make sure that you comply with the Customs regulations: (in Dutch): https://www.getreadyforbrexit.eu/wp-content/uploads/2020/10/2020-09-28-Memo-ODB-terugkerende-emballage-en-verpakkingen1.pdf

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I have prepared an export declaration (EX-A) in the UK; can I prenotify it in Notification Import Documentation?

No. The export declaration is only used to indicate that the goods are leaving the United Kingdom.

When entering The Netherlands, a new declaration must be submitted to Dutch customs (e.g. an import declaration or transit declaration). The document number of this declaration must then be prenotified to the terminal via Notification Import Documentation.

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Do I have to notify transit documents from the UK via the service Notification Import Documentation (NID)?

Scenario: You have drawn up a transit document from the United Kingdom (or from Ireland) that continues to accompany the goods until their final destination in the European Union (so-called transit document; T1/T2). How it works:

  1. No, you do not need to notify the MID service of any through transit documents.
  2. But you do need to indicate in your booking with your shipping company / ferry operator that you wish to ship goods with a through transit document. You do this by giving the MRN number of your transit declaration in your booking.
  3. Upon arrival in the Netherlands, the shipping company will submit your transit document to Customs and will submit a pre-notification to the terminal on your behalf.

Please note! A transit document from the UK can be recognised by the first 5 characters: "21GB00" A number starting with "21GB01X" is not a transit document, but an export document from the UK.

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Should I pre-notify documents for empty containers and empty trailers?

No. Empty containers and trailers don't require a document pre-notification. Make sure you indicate in the booking with your carrier / ferry-operator that you want to ship empty equipment.

The carrier or ferry-operator informs the terminal and customs when equipments are empty and may leave the terminal without document pre-notification.

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Which document type do I need to use for my import documentation?

See the customs authorities' "Guide to Notification Import Documentation in the Port of Rotterdam (MID)

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Functionalities

Do I need to prenotify returning empty packaging (roll containers, flower containers, packaging material) from the UK?

In principle, the packaging has lost its Union status and must be declared in order for goods to regain Union status.
How it works:

  • In the case of deepsea/shortsea: you must make an import declaration or a transit declaration. The document number of this declaration must then be prenotified to the terminal via Notification Import Documentation.
  • Special arrangements have been made for ferry traffic.
  1. The ferry operator may make a declaration on your behalf.
  2. The ferry operator will also perform the document prenotification on your behalf.
  3. You do not have to file a declaration with Customs and you do not have to prenotify a document.

Please note! In your booking with the ferry operator, clearly state that you are transporting empty packaging. Also make sure that you comply with the Customs regulations: (in Dutch): https://www.getreadyforbrexit.eu/wp-content/uploads/2020/10/2020-09-28-Memo-ODB-terugkerende-emballage-en-verpakkingen1.pdf

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Which document type do I need to use for my import documentation?

See the customs authorities' "Guide to Notification Import Documentation in the Port of Rotterdam (MID)

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