Quick Start Guide – Cargo Information

Linking a B/L

Before being allowed to access B/L information and reuse it in other Portbase services, you must ‘link’ the B/L.Linking is done on the basis of a B/L number and one container number appearing on the B/L in question.

A Manual entry
-Complete the requested data fields
-Select ‘Add a line’ to link multiple B/Ls, if desired
-Next, select ‘Link’
-Then go to the menu ‘B/L container overview’

B Uploading a CSV file
-Download the template ‘Cargo Information document’,
found in the menu ‘My downloads’ on the PCS homepage
-Complete the requested data fields
-Then save the document locally (on your pc)
-Select ‘Upload file’
-Select the file you wish to upload
-Select ‘Upload file’
-Next, select ‘Link’
-Then go to ‘B/L container overview’

-The B/L container overview makes it possible to plan and adjust your schedule with ease (see next step).

Using the B/L container overview

This overview displays all containers from your linked and unlinked B/Ls.

Detailed information can be viewed by clicking a line of your entry.
This information can be used to validate your cargo information.
In the detail screen, it is possible to:
• Make changes to the field ‘Your reference’. This makes it easier to find
the B/L information.
• Unlink a B/L. This releases the B/L for use by another party involved in
handling the cargo.
After a B/L is unlinked, it is no longer possible to reuse the cargo information
in other PCS services. It is still possible to view the information.

Click the button ‘Open’ at the end of each line to view 3 additional data fields.

Manage your queue

The menu ‘Manage queue’ displays the B/L link requests which are still in the queue. Handling of your request will resume when the shipbroker has registered
the B/L, or as soon as the B/L is unlinked by another party involved in handling the cargo. No action on your part is needed.

Basic functions

When you click on the icons located next to the entry fields, they will reflect either an error or a status notification.

Receiving e-mail notifications
-To be certain you will receive notifications sent via e-mail, you must adjust these
settings accordingly; this only needs to be done once. The standard setting is ‘off’.
-Navigate to your name in the upper right
-Select ‘Notification settings’
-Select the service Cargo information 2.0 (for Forwarder)
-Select the required e-mail notifications, and then save your settings

Filter and search options
-Search results can be compiled by using the filter options.
-The filtered search results can be obtained by clicking the button ‘Download’.
-Using the field ‘Refine’, it is then possible to search for more specific information
within the existing search results across various fields (searching for a (partial)
reference number, for example).
-Sorting is easy with the Δ symbol.